Constitution of the University of South Carolina
Anthropology Student Association
We, the people of the University of South Carolina Anthropology Student Association, to fully realize our purpose, do hereby adopt and establish this constitution as the guiding instrument of our organization.
The name of this organization shall be the Anthropology Student Association, hereafter referred to as ASA.
The purpose of the ASA shall be (1) to further the knowledge of anthropology within the university community and between the university and non-university communities; and (2) to encourage interaction of undergraduates, graduates, faculty, and professionals in the field of anthropology on an educational and social level.
Membership in ASA consists of two types of members, active members and associate members. The active members must constitute 70 percent or more of the entire membership.
Active membership in ASA shall be limited to persons officially connected with the University as faculty, staff, or full-time students. Students taking six (6) credit hours or more and who pay the University Fee are considered full-time students. Spouses who have obtained the Spouse ID card are also eligible for active membership. Students enrolled in the spring semester under the above conditions who have pre-registered for the fall semester, as well as students enrolled in summer classes, are eligible for summer membership.
Associate membership, in ASA is open to persons not officially connected with the university, such as alumni, students or faculty at other schools, anthropology professionals, or others interested in learning more about anthropology.
Membership in ASA shall not be limited to persons based on their race, color, religion, sex, national origin,age, disability, veteran status, or sexual orientation.
Active and associate membership in ASA shall be conferred upon those members who, in addition to the above requirements, have paid the semester dues in full within one month of the first day of class.
The officers of the organization shall be elected from the active members. Any student seeking to hold or holding office must maintain the cumulative GPR requirements for graduation and remain in good standing in their respective college.
The elected officers of ASA shall consist of a President, Vice President, Secretary and Treasurer, which shall serve as the Executive Committee.
All officers shall be elected on or before April 1 of each year, and shall serve one-year terms. Nominated persons shall be allowed to vote.
All officers shall be elected by a majority of the votes cast.; Only active members are eligible to vote.; If no candidate for an office receives a majority of the votes cast, then only the top two candidates will be placed on a second ballot for that office until a majority is reached.
A quorum of one-half of the active membership is required for all meetings where officer nominations or elections take place.
All elections shall be conducted by secret ballot. The ballots shall be tabulated by any two officers.
The President shall preside at all ASA meetings, and have the authority to appoint all committee chairpersons, to create new committees, and to act as a spokesperson for the organization.
The Vice President shall preside at all ASA meetings in the President's absence, and upon his/her resignation, shall become the President of the organization for the duration of his/her term. The Vice President will chair the nomination committee for the next slate of officers, and will support the President on special projects.
The Secretary shall handle and keep a record of all ASA business and correspondence, including, but not restricted to recording minutes at all ASA meetings; keeping an up-to-date file on all members; checking the ASA mailboxes; posting announcements for meetings and events; and informing members of all ASA meetings and activities.
The Treasurer shall handle all financial transactions of the organizations, including, but not restricted to: the collection of dues; managing all bank accounts; and recording all transactions in the appropriate books.
All officers shall, upon the completion of their duties, turn their organization files over to the replacement officer or to the faculty advisor for the organization.
The Faculty Meeting Representative shall attend all faculty meetings, shall speak on behalf of the ASA, and shall report to the ASA on the content of the meetings. The faculty Meeting Representative shall be a revolving duty distributed among active members of the ASA.
Removal from Office or Representative Post
An officer may be removed from office, or a representative from his/her post for misconduct,unsatisfactory behavior or dereliction of duty.
A written request stating the reasons for dismissal and signed by at least three (3) active members of the organization must be submitted at a regularly scheduled meeting.
Before the next regularly scheduled meeting, written notification of the request and the reasons for dismissal must have been given to the offending officer, who should come to that regular meetings prepared to speak.
A two-thirds (2/3) affirmative vote of all active members is required to remove the officer from office.
The Faculty/Staff Advisor to ASA shall be nominated by the Executive Committee and approved by a majority vote of a quorum of active members. The faculty/staff Advisor must be selected from full-time faculty or administrative staff members at the University. The Advisor shall serve as a liaison with the University, and help in the transition period between officers. The Advisor shall be invited to and notified of all ASA meetings and activities.
Dues and Finances
The dues for ASA will be established at the first meeting of the fall semester by the Executive Committee. Payment of dues must be received by the Treasurer within one month of the first day of class of each semester to be an active member of ASA
ASA will finance its activities through membership dues,fund raising projects, and may apply for funds from the Senate Finance Committee after ASA had been registered for one year and is eligible. The ASA will have limited access to facilities, supplies and equipment of the Department of Anthropology as authorized by the Chairperson of the Department of Anthropology
The ASA is a non-profit organization
Funds will be dispersed by vote of the majority of the members, through the actions of the Executive Committee.
The books will be audited once a year by two active club members, who will report to the Executive Committee.
The first meeting of each semester shall be held within two weeks after classes start.
Meetings shall be held on an ad hoc basis with at least one meeting a month during the school year at times set by the membership.
Meeting times and topics shall be decided upon in prior meetings and shall be announced and posted at least three days before the event. In the event of emergency meetings, it shall be the Executive Committee's responsibility to insure personal notification of at least nine-tenths of the active membership prior to the convening of said meetings.
The meetings shall be conducted in accordance with the revised edition of Robert's Rule of Order.
The basic agenda at regular meetings shall follow:
Call to Order
Approval of minutes
Executive committee report
Office and Representative reports
Action on any business, old or new, requires a quorum of one-half (1/2) of the active membership of the organization.
The Constitution is binding to all members of ASA but is not binding unto itself
Amendments to the Constitution must be proposed in writing by any active member of ASA at any regular meeting or specifically called meeting at which two-thirds (2/3) of the active members are present.
Proposed amendments shall be voted upon only after two weeks following the introduction of the proposal.
Proposed amendments will become effective following a three-fourths (3/4) affirmative vote of active members.
The undersigned students of the University of South Carolina, after a three-fourths affirmative vote of active members, do hereby agree to follow the guidelines of this Constitution.