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College of Arts and Sciences


A & S Stockroom

The A&S Science Stockroom is responsible for procuring all goods and services for the college Stockroom. This responsibility entails managing large volumes of chemicals and laboratory supplies to support the ongoing research of the college.

LOCATION AND CONTACT INFORMATION:

631 Sumter Street, GSRC Room 109
Columbia, SC 29208
803.576.5757
Fax: 803.777.6687

HOURS OF OPERATION:

Stockroom hours of operation are Monday through Friday, 9:00 a.m. to 4:30 p.m.
Holiday hours will be posted, as applicable.

STOCKROOM PERSONNEL:

Manager: Jan Miron
803.777.2396

Supply Manager: Coyet Greene
803.777.3905

Shipping and Receiving Clerk: Nicholas Kraft

803.777.4459

STOCKROOM CATALOG:

Arts and Sciences Stockroom Catalog

Note:  When searching for Bio-Rad items in the catalog, the majority will begin with a “P”.   There are exceptions.

HOW TO USE THE A&S SCIENCE STOCKROOM:

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  1. Set up a new individual account: Complete the Database Information Form with correct accounting information, select a database ID number, and obtain signatures from the PI or Business Manager.
  2. Make purchases:
    1. Pick up the hand-held device on the counter.
    2. If applicable, select from the list of approved accounts.
    3. Pick up your items throughout the Stockroom, and scan the barcode label for those products.
    4. After all products have been selected, press "complete" and "OK" on the device.
    5. Return the hand-held device to the cradle on the counter.
    6. Stockroom staff will provide a detailed statement of your purchases, upon request.
  3. Request that a new item be stocked: If you have an item that may be needed for multiple users, a request can be made to the Stockroom manager to add a new item to inventory.
  4. Receiving and delivery from couriers: The Stockroom does not deliver packages to research laboratories or offices. An official email will be sent to labs or offices when items are received. Please send a representative to the Stockroom to sign receiving forms and pick up your packages.
  5. Personal items disclaimer: The Stockroom discourages the shipment and receiving of personal items through the Stockroom. If personal items are shipped or received, the staff is not responsible to loss, theft, or damage of personal items.
  6. Shipping: The Stockroom will assist with scheduling and pickup of instructional or research items by FedEx, UPS, etc. The Stockroom will also assist with the pickup of large items by freight companies. Please see Stockroom staff if you need assistance in completing the appropriate forms for courier shipping. If shipping overseas packages, Stockroom staff will provide a Commercial Invoice.

TRANSPORTING HAZARDOUS MATERIALS:

  1. Safety Containers: All liquid chemicals and solvents must be transported in a USC Health & Safety approved safety container. The Stockroom has safety containers available for purchase.
  2. Authorization Locations: All liquid chemicals and solvents may only be purchased by personnel located in the GSRC/PSC/Coker/Sumwalt complex.
  3. Protective Gear: Personnel purchasing liquid nitrogen and solvents from 55 gallon drums must wear approved eye protection and gloves. If the individual does not have these items, the Stockroom will provide them for use while dispensing liquid nitrogen or products from drums.

VENDOR INFORMATION AND OTHER USEFUL LINKS:

  1. Scientific State Contracts & Representatives:

Bio-Rad, Representative:  Kelly Weinel – 919.771.6476 

Email:  Kelly_Weinel@bio-rad.com

Fisher Scientific, Representative:  Mary Morales  - Mobile 803.800.4447 - Customer Service 800.766.7000   

Email:  mary.morales@thermofisher.com

Staples Advantage, Representative:  Heather Davis at 803.727.7654.  

Email:  heather.davis@staples.com
Internal Staples Advantage liaison administrator:  Savannah Hulon, hulon@mailbox.sc.edu, Purchasing Department, University of S. Carolina, 803.777.4117.
Staples.com and Staples Advantage are not the same.  In order to see USC pricing, and initiate orders, through Staples Advantage you must have a Customer ID.  Please contact Savannah Hulon above and she will assist you.  If preferred, the Stockroom will continue to place orders for you.

VWR, Representative:  John Herczogh – Mobile 864.735.2341 – Fax 610.728.4597 – Customer Care 800.932.5000 
Email:  john_herczogh@vwr.com

  1. State Contract for Laboratory, Chemicals and Research Supplies 
  2. SC Budget and Control Board Materials Management Office
  3. Staples Advantage
  4. USC Purchasing Department 1600 Hampton Street, Columbia, SC. 29208, Phone: 803-777-4115, FAX: 803-777-2032
  5. USC Environmental Health & Safety

SC CONSOLIDATED PROCUREMENT CODE:

Guidelines for quotes/bids

  1. Up to $2,500: None, as long as the price is deemed fair and reasonable
  2. $2,500 - $10,000: Solicitation of 3 written quotes
  3. $10,000 - $50,000: Preparation of a written solicitation for quotes by the Purchasing department, advertisement in South Carolina Business Opportunities (SCBO)

Purchase Requisition Form [.pdf]
USC Purchasing Credit Cards are available to faculty.

EXEMPT FROM SALES TAX

South Carolina Tax Code Section 12-36-2110 (D), provides a maximum sales and use tax of $300 on the sales of machinery or equipment used directly and exclusively for research and development has been repealed and replaced by Code Section 12-36-2120 (56).  Code Section 12-36-2120 (56) has been added to provide a total exemption from the sales and use tax for machines used directly and primarily in research and development, in the experimental and laboratory sense, of new products, new uses for existing products, or improvements of existing products.  A printed copy of this form must accompany your purchase requisition.

SAFETY DATA SHEETS (SDS):

CATALOG LISTINGS:

  • Many supplier catalogs are available for review in the Stockroom
  • ChemSources-USA: A chemical buyer's guide and index of chemicals

SHIPPING FORMS:

The following forms are available from the Stockroom:

  • FedEx
  • UPS
  • Commercial Invoice for international shipments
PDF icon Database Information Form PDF icon Sales Tax Exemption Form